We need to raise £400,000 a year to keep our services running and we can’t do it without your help. If you are thinking about fundraising at school, at work or with your friends and family, we would love to hear from you. Perhaps you would like to organise an event, get sponsored to do that cycle ride, walk or run you’ve always wanted to do or take part in the challenge of a lifetime, in this section of the website you’ll find information and advice to help get you started.
If you are organising a fundraising event to raise funds for Fresh Start – new beginnings, it’s important to make sure that it’s safe and legal.
Here are some handy tips and hints about how to plan your fundraising event:
Give yourself plenty of time to plan. You may need to get friends and family involved and divide up some of the tasks.
Decide where and when to hold your event – at home, at work or at a venue in the local community. Think about how much space you will need. If you’re hiring a venue, such as a village hall, make sure you mention that it’s a charity event as they may be able to offer you a reduction.
Let us know about it
Contact us to let us know what you’re planning and when. If you would like a representative of Fresh Start – new beginnings to attend, please let us know as soon as possible. We’d also love to know how it went – contact us after the event to let us know how you got on and send us some photos. Contact Patsy Johnson-Cisse on: firstname.lastname@example.org
Set yourself a target
Knowing how much you’re aiming to raise will help keep you and your supporters motivated.
Set a budget
How much is the event is going to cost overall, including the cost of the venue, refreshments and raffle prizes. You can help save money by asking local businesses to donate prizes or refreshments or give you a reduced rate, but remember to contact them well in advance of the event.
Spread the word!
Let everyone know about your event and what a fantastic cause you’re raising money for! Design a poster or flyer to hand out and put up locally, advertise the event on facebook or twitter and contact the local press. If you would like advice on speaking to the press, please contact us.
You could also invite people by email – just ensure you give people enough notice so they can get the date in their diary. If you would like a copy of our logo to use on a poster, please contact us.
Set up an online giving page
The quick and easy way to get the funds rolling in! Also a great idea for people who might want to support you even though they can’t make the event. Just send a link to your donation page to your friends and family and not only can they donate quickly, they can also track your progress and see how well your fundraising is doing. Find out more about online giving here (link to online giving – just giving?).
Ask your company if they would be prepared to match what you’ve raised – after all, it’s all for a great local cause!
Make your gift go even further – if you are organising a sponsored event, make sure your supporters tick the gift aid box on your sponsor form (if they are a UK tax payer) or ask them to fill in a gift aid form, which means the gift is worth 25% more to us. Please contact us for gift aid forms.
The legal ins and outs
When you’re organising an event, it is your responsibility to ensure that it is safe and legal. You are responsible for the health and safety of everyone who attends and all those who help to plan and run the event. Here are just a few things that you need to consider when planning your fundraising event:
Branding and logos
Make sure it’s clear who you are raising money for: please ask us for our logo to appear on your advertising material. It is also important that our charity number appears on any posters or flyers advertising the event. Our registered charity number is: 1149347.
Health and safety
Are you expecting large numbers of people at the event? You may need to contact St John’s Ambulance or ask them to attend. You will need to contact them well in advance of the event. Find out more here: www.sja.org.uk
You may also need to do a risk assessment ahead of the event. Contact us for further advice.
Because your event is not being organised directly by Fresh Start, it is not covered by the charity’s public liability insurance, so you may need to arrange your own insurance. If the event is taking place in your own home, it may be covered by your home insurance. If you are holding it at a local venue, you will need to check that they have public liability insurance in place.
Fresh Start cannot accept liability for any loss, damage or injury suffered by anyone who takes part in the event.
If you are using contractors or sub-contractors, it is your responsibility to ensure that they have the relevant insurance cover.
Take care when handling food and ensure you work to the basic rules for food preparation and storage. If you are planning to sell alcohol at your event you will need a licence, unless you are holding the event at a venue which already has a license.
If you hold a collection at a supermarket or shop, you will need the permission of that store and will need to contact them well in advance of the collection. Please contact us for collection pots and buckets. Every collector will also need a collectors badge clearly stating that they are raising money for Fresh Start, new beginnings. You cannot hold a street collection, for example, in the town centre without getting permission from the council. You will need to apply for a street collection licence in advance. Please contact us for more information about this.
Raffles, lotteries and tombolas
The rules around raffles, lotteries and tombolas can be complicated and in some cases you will need to apply for a license to be able to run one of these. A lottery, raffle or tombola which takes place at work where tickets are not being sold to members of the public or at a one-off event, such as a fete or a charity ball do not need a license provided tickets are only sold and the results are announced at the event or on the same day. All tickets must be sold for the same price – so for example, you can’t sell five tickets for the price of four. If you need any further advice about this, please contact us.
We hope this information is useful if you decide to organise a fundraising event for Fresh Start. Please don’t hesitate to contact us if you have any questions about your event. And finally – THANK YOU so much for your support. Have fun!
If you would like to fundraise for Fresh Start – new beginnings and need inspiration, ideas or advice, please contact our Fundraising Manager, Patsy Johnson-Cisse: email@example.com